Bonrix Advance Quotation Maker: Create Powerful, Detailed Quotes with Ease

Welcome to the official video showcase of the Bonrix Advance Quotation Maker Software – a comprehensive solution designed to transform your quotation and proforma invoice generation process. Available as both a flexible web-based application and a robust desktop-based variant, Bonrix empowers businesses to create professional, detailed, and persuasive quotes in minutes.

This video focuses specifically on the powerful web-based platform, demonstrating how you can build compelling quotations from anywhere, on any device.

Go Beyond Basic Pricing with Detailed Item Specifications

Unlike standard quotation tools, the Bonrix Advance Quotation Maker introduces a game-changing feature: Detailed Item Specifications.

Rich Product Descriptions: For every item you add, you can attach a comprehensive table of technical specs, features, and details.

Clarity for Your Clients: This information is automatically printed within the final quotation, providing your clients with a clear, professional breakdown of what they are purchasing, right alongside the pricing and quantity.

Build Trust & Value: Eliminate confusion and reduce back-and-forth questions by presenting all the necessary information upfront, showcasing your expertise and transparency.

Key Features for Ultimate Flexibility and Control

1. Dynamic Terms & Conditions:

Tailor Every Quote: Add specific terms and conditions for each unique quotation during its preparation.

Default Settings: Save time by having your standard business terms automatically populate every new quote, which you can modify as needed.

2. Advanced Financial Calculations:

Flexible Discounting: Easily apply different types of discounts (percentage, fixed amount, line-item, or bulk) to suit any sales strategy.

Additional Charges: Seamlessly incorporate extra fees like shipping, installation, or service charges directly into the quotation.

Customizable Tax Handling: Configure tax settings on the fly. Apply fixed tax rates or customize them for specific items or the entire quotation as per the project's requirements.

A Truly Tailored Software Experience

We understand that no two businesses are alike. That’s why the Bonrix Advance Quotation Maker is more than just an off-the-shelf product.

Fully Customizable: We can adapt the system to fit your unique workflow, branding, and specific end-customer requirements.

Your Package, Your Rules: Think of it as a tailor-made software package designed exclusively to streamline your sales process and enhance your professional image.

The Bonrix Advance Quotation Software is a robust and feature-rich desktop application designed to simplify and streamline the quotation management process for businesses. This customizable and multi-user solution offers both local and cloud-based installation options, providing flexibility for various operational needs.

Key Features and Functionality:

The software's intuitive interface is organized into two main sections: Transactions and Manage, which house a comprehensive suite of tools for creating, tracking, and managing quotations.

Streamlined Quotation Creation:

Creating a new quotation is a straightforward process. Users can easily add a new entry and fill in essential details such as:

• Customer and Contact Information: Select from a predefined list of customers and their respective contacts.
• Dates and Reference Numbers: Input the quotation date, reference number and date, inquiry number and date.
• Currency Selection: Choose the appropriate currency for the transaction.
• Payment and Delivery Terms: Specify payment and delivery conditions for clarity.

Advanced Product Management:

A standout feature of the Bonrix software is its advanced product management capabilities. When adding products to a quotation, users can include a wealth of detail:

• Product Categorization: Assign products to specific categories for better organization.
• Detailed Product Information: Include the product name, model number, HSN code, quantity, and rate.
• Multi-Specification Parameters: Add multiple product specifications with corresponding values, such as “color” and its value “blue,” allowing for highly detailed and accurate product descriptions.
• Additional Product Details: The software allows for the inclusion of “Other Details,” where users can add headings and list items such as “Similar Products” and “Competitor Brands,” providing comprehensive information to the customer.

Flexible Pricing and Charges:

The application offers flexibility in pricing and the application of additional charges:

• Product-Level Discounts: Apply discounts to individual products either as a percentage or a fixed amount.
• Overall Discounts: Add a discount to the total quotation amount.
• Additional Charges: Easily add other charges, such as GST and Packaging & Forwarding fees.
• Tax Calculation: The system automatically calculates taxes like CGST and SGST based on predefined rates.

Professional Quotation Generation and Distribution:

Once a quotation is finalized, the software generates a professional and detailed PDF document. This document includes a cover letter and a comprehensive breakdown of the quoted items, charges, and terms. The system also supports direct emailing of the quotation to the client.

Efficient Management and Reporting:

The main quotation dashboard provides a clear overview of all created quotations, with columns for serial number, creator, quotation number, date, customer, and amount. This centralized view allows for easy tracking and management. Powerful filtering and search functionalities enable users to quickly locate specific quotations by criteria such as the creator or customer name. Existing quotations can be easily edited or duplicated to save time.

The Bonrix Advance Quotation Software is a powerful tool for businesses seeking to enhance their sales and quotation process. Its comprehensive features, from detailed product specifications to flexible pricing and professional document generation, make it an ideal solution for improving efficiency and accuracy.

Bonrix Advance Quotation Maker (Desktop Edition) is designed for companies that need fast, professional quotations and proforma invoices with full control over pricing, taxation, terms, and sales tracking. It works as a standalone desktop app, in a local multi-terminal LAN setup, or connected to a centralized cloud database – so your team can grow without changing software.

1. Desktop-based, multi-terminal & cloud-ready

• Desktop application first – Installed on Windows desktop/laptop, giving you the speed and stability of an offline application.
• Multi-terminal support – Deploy on multiple systems within the same office (local LAN) so multiple staff can work on quotations at the same time.
• Local or cloud database – Use a local server for on-premise setups, or connect to a cloud-hosted database for branches and remote users while still using the familiar desktop UI.

2. Multi-user, role-based access

• Separate logins for each staff member – Every sales executive or back-office user has their own username and password.
• Centralized database, distributed users – All quotation data is stored in a central database, but staff log in from their own desktop app, ensuring data consistency with controlled access.
• Admin vs. staff roles – Admin users can monitor, edit, and report on all quotations; sales staff are restricted to their own customers/quotations as per your business rules.

3. Advanced product & specification management

• Product master with detailed specs – Add products with multiple specification parameters (technical details, features, models, capacities, etc.), ideal for IT, electronics, machinery, or customized solutions.
• Alternate brand / product listing – For each requirement, you can list alternate brands or models in the same quotation, helping customers compare options side-by-side.
• Reusable item templates – Once defined, products and their specs can be reused in future quotations, saving time and ensuring consistency.

4. Professional quotation design with direct email

• Structured quotation layout – Generate neat, professional quotations with your logo, company details, customer details, item table, specs, totals, and terms.
• Detail-rich quotations – Attach detailed specification tables directly under each line item so the client clearly understands what is being offered.
• Direct email from software – Send the quotation PDF to your customer’s email directly from the desktop app without manually exporting and attaching every time.

5. Flexible discounts & taxation at quotation time

• Line-wise or overall discount – Apply discounts per item or on the grand total; support for percentage or fixed-amount discount as per your sales strategy.
• Configurable taxes – Apply GST/other taxes item-wise or on the total, with flexible tax percentages based on product type or customer location.
• Additional charges – Add freight, packing, installation, service, or other extra charges while building the quotation, with automatic recalculation of totals.

6. Dynamic terms & payment conditions

• Editable terms & conditions – Maintain standard T&C templates but also customize them at the time of quotation creation as per project/customer requirements.
• Flexible payment terms – Define or modify payment terms (advance %, credit days, milestones, etc.) per quotation without affecting your master template.
• Legal & commercial clarity – All terms are printed clearly on the quotation/proforma invoice, reducing later disputes and misunderstandings.

7. Revision, negotiation & proforma conversion

• Edit & revise quotations – Clone or revise an existing quotation when negotiation happens; update prices, items, discounts, or terms and keep a history of changes.
• Quotation to Proforma Invoice – Convert an approved quotation into a proforma invoice with a single step, preserving all line items and terms to minimize re-entry errors.

8. Direct email & WhatsApp PDF sharing

• Email PDFs instantly – Send quotation and proforma invoice PDFs directly through the software to the customer’s email ID.